How do I put out of office on Outlook? This is a common question among Outlook users who need to temporarily disconnect from their email while on vacation or unavailable. Setting up an out of office (OOF) message in Outlook ensures that your colleagues and clients are informed of your absence and can reach out to the appropriate contacts in your absence. In this article, we will guide you through the steps to set up an out of office message in Outlook for both desktop and web versions.
First, let’s start with the desktop version of Outlook. To set up an out of office message, follow these steps:
1. Open Outlook and click on the “File” tab in the upper-left corner of the window.
2. In the left pane, select “Automatic Replies” (Outlook 2016 and later) or “Out of Office” (earlier versions).
3. A new window will appear. If you are prompted to enter your administrator password, do so and click “OK.”
4. In the “Automatic Replies” window, select the “Send automatic replies” checkbox.
5. Choose the date range for your out of office message. You can set it to start immediately or at a specific date and time.
6. In the “Reply to” field, you can enter an email address to receive messages while you are out of the office. This is optional.
7. In the “Message” section, compose your out of office message. You can customize the message to include your contact information, alternative contacts, and any other relevant details.
8. Click “OK” to save your settings.
For Outlook Web App users, the process is slightly different:
1. Log in to your Outlook Web App account.
2. Click on the gear icon in the upper-right corner of the screen and select “Options.”
3. In the left pane, click on “Mail” and then “Automatic replies.”
4. Select the “I’m on vacation” or “Out of office” option.
5. Choose the date range for your out of office message.
6. In the “Message” section, compose your out of office message.
7. Click “Save” to save your settings.
By following these steps, you can easily set up an out of office message in Outlook, ensuring that your contacts are informed of your absence and can reach out to the appropriate contacts in your absence. Remember to turn off the out of office message once you return to work to resume receiving emails.
