How to Add Out of Office on Outlook
Are you planning to take a well-deserved break from work, but worried about missing important emails? Adding an out of office (OOF) message in Outlook can help ensure that your colleagues and clients are informed about your absence and can reach out to the right person in your absence. In this article, we will guide you through the process of adding an out of office message on Outlook, so you can enjoy your time off without any worries.
Step 1: Open Outlook and Sign In
The first step to adding an out of office message is to open the Outlook application on your computer. If you are using Outlook Web App, simply visit the Outlook website and sign in with your email credentials.
Step 2: Access the Out of Office Settings
Once you are logged in, click on the “File” tab at the top left corner of the Outlook window. From the dropdown menu, select “Out of Office” to access the out of office settings.
Step 3: Enable Out of Office
In the Out of Office dialog box, you will find a toggle switch labeled “Out of Office.” Slide the switch to the “On” position to enable the out of office feature.
Step 4: Set the Out of Office Dates and Time
Below the toggle switch, you will see a field for “Start Date” and “End Date.” Enter the dates when you will be out of the office. Additionally, you can specify the start and end times for your out of office period if you are only unavailable during certain hours.
Step 5: Customize Your Out of Office Message
In the “Automatically reply to people outside my organization” section, you can compose a custom out of office message. This message will be sent to anyone outside your organization who sends you an email during your absence. You can include details about your absence, the person to contact in your absence, and any other relevant information.
Step 6: Include an Out of Office Message for Your Organization
If you want to send an out of office message to people within your organization as well, you can do so by checking the box labeled “Automatically reply to people inside my organization.” This will allow you to customize the message for your colleagues and ensure they are aware of your absence.
Step 7: Save and Close
After customizing your out of office message, click the “Save & Close” button at the bottom of the dialog box. Your out of office message will now be activated, and Outlook will automatically send the specified message to anyone who sends you an email during your absence.
Conclusion
Adding an out of office message on Outlook is a simple and effective way to keep your colleagues and clients informed about your absence. By following the steps outlined in this article, you can easily set up an out of office message and enjoy your time off without any worries. Happy holidays!
